As your company expands, the systems that successfully backed you, will start to hinder you too. Your manual processes in HR — using spreadsheets to keep track of attendance, handwritten leave requests, and manually calculating payroll — likely worked for you when your team was 5, but as your team expands and your responsibilities increase, it will become evident that your manual processes are no longer effective or efficient, they are create roadblocks to accuracy, efficiency, and employee satisfaction.
If you still actively rely on outdated processes and tools, it’s time to consider your upgrade. Here are 10 identifiers that demonstrate your company is larger than HR manual processes and tools, and the process of using automated systems like MOM’s HR software will help change the way you operate your business.
1. Attendance Tracking is Time-Consuming and Inaccurate
If your HR department spends hours calculating late arrivals, missed shifts or absences, it’s time for your business to enhance your attendance process with a modern employee attendance system. Manual entries and forms can easily be miscalculated, just as it is tough to see your data in real-time and should there be any reporting to be done, manually collated data could be a struggle.
With MOM’s cloud-based suite, you can seamlessly manage your check-in/check-out times while tracking redundancies with remote attendance or even hours worked in a single platform.
2. Leave Requests Pile Up in Emails and Spreadsheets
Getting people to submit time-off requests is necessary, however, doing it manually can create avoidable gaps, communication breakdowns and even scheduling conflicts. If your existing team finds it difficult to track who’s off and when, you need access to leave management software that can automate approval processes, show a single calendar view of your entire teams leave schedule and keep everything in alignment.
3. Scheduling Shifts Is a Daily Hassle
When it comes to scheduling your shift businesses, such as retail, hospitality, or manufacturing, you don’t have room for error. However, if your managers are spending valuable time changing shifts on a manual calendar, or Whatsapp with staff, it is time to upgrade to shift scheduling software that can easily manage creating shifts, shift rotation and notifying employees automatically.
MOM’s solution connects automatically with your biometic data and attendance so you can ensure that schedules and employee attendance sync perfectly.
4. Payroll Processing Feels Like a Monthly Nightmare
If you are tracking payroll with Excel spreadsheets and calculators, then you are likely dealing with late salaries, lots of manual errors, and frustrated employees—that’s bad news. The worst kind. A simple payroll software will automatically calculate salaries, deductions for tax, generation of payslips, distributing benefits, and more. It will save you hours of time and help you avoid expensive mistakes.
MOM’s payroll management module does all of that, plus manages overtime, advance salaries, and is able to make leave bulletins and adjustments.
5. Expense Reimbursement is Slow and Disorganized
Processing business expenses manually is both ineffective and error-prone. If staff have to wait weeks to get reimbursed or if the finance team struggles to track and classify expenses, it’s time to look for help. A tool which offers an employee expense management solution, like MOM’s, gives employees the ability to upload their receipts, categorize their expenses and submit claims digitally, while giving managers the ability to click on approve, reject, or escalate.
6. You Can’t Monitor Remote or Field Employees in Real-Time
As more businesses move to hybrid and remote work, it is increasingly important to be able to see where your employees are working and how they’re spending their time. For companies with staff working across different locations, a time attendance management system gives you real-time visibility.
MOM’s system allows HR managers to remotely view logs of attendance, breaks, and working hours which can increase accountability and improve efficiency.
7. Onboarding Takes Too Long and Feels Disconnected
If new employees feel lost during onboarding, or if HR has to handle piles of paperwork every time someone joins, you need to rethink your process. MOM’s digital platform streamlines onboarding by offering a paperless, self-service experience, making new hires feel empowered from day one.
Conclusion
While manual HR processes may be tolerable for a small organization, they quickly become a hindrance as your business grows. You eventually see delays, inefficiencies, errors, and most importantly dissatisfied employees. Once you see one or more of the signs above, it is time to invest in smarter alternatives.
MOM Digital offers a cloud-based HR platform for companies that has a complete one-stop-shop suite to replace legacy systems with modern tools such as:
- A smart employee attendance system that delivers real time results
- Streamlined employee expense management that allows for simple reimbursements
- A complete time attendance management system that offers full accountability
- A fully automated leave management software that manages time-off approvals
- An intuitive shift scheduling software that saves time
- A reliable easy payroll software that integrates existing payroll or can do payroll in its entirety
With AI features and an intuitive interface, MOM simplifies your HR and payroll processes – allowing your team to focus on what matters – your people and fostering growth.
Are you ready to make the shift? Book a demo today and see the difference MOM Digital can make for your workforce management.